It is a well-known cost cutting technique in the business world to conduct virtual meetings instead of sending officials on business trip. The things done after the meetings are as important as the preparation of the meetings. Follow-up actions are necessary to ensure effectiveness of the virtual meeting. Sending instructions to each participant days before the meeting is incomplete without sending each attendee a survey or feedback form after the virtual meeting. This will ensure that the participants are able to fully comprehend the message and grasp the objectives of the meetings. This can also measure any pitfalls that the meeting may have. They can assess whether the tool or software used is effective in delivering the message or not.
Virtual Training INXPO provides instant polling and surveys that can help virtual meeting leaders assess and evaluate the helpfulness of the online meeting. It is also important to make sure that the each participant is able to access minutes of the meeting within 24 hours. This can answer any questions the participants might have. Minutes should always include important details discussed in the meeting. At the same time, make sure the minutes is located in a shared drive and each participant will be able to access that – having one location for all files will ensure that everyone will be able to locate what they are looking for. Most importantly, make sure that the next virtual meeting is more improved than the last one by utilizing things learned from previous meetings.